Volunteer shift sign-up
Grill, cashier, cake table – in shifts, with places per task. Members sign themselves up, and no task gets overbooked.
Already included
- Title “Helpers for the club party”
- Grill · 3 places
- Till · 2 places
- Cake counter · 4 places
What the volunteer sheet looks like
Each shift has its places. Signing up takes one – once a shift is full, it doesn’t take anyone else.
Example “Helpers for the club party”: 4 tasks, with 5 places still free.
Tips for your volunteer shifts
- Split into shiftsGive a task a time, such as grill 12–6 pm, and split it into shifts with one tap. Places and description carry over to every shift.
- Waitlist for full shiftsTurn on the waitlist: when a place opens up, the next person moves up automatically.
- Describe what needs doingEvery task can have a short description, such as what to do at the grill or where the cash box is.
- Ask a question at sign-upAdd an extra question, such as T-shirt size. The answer appears with the sign-up, visible like the name.
Frequently asked questions
More questions are answered in the Help.
Can a shift get overbooked?
No. Once a shift is full, it doesn’t take anyone else. If two people tap the last place at the same time, only one gets it.
What if someone can’t make it after all?
Whoever removes their name frees the place, and it’s available again right away. With the waitlist, the next person moves up automatically.
Do volunteers get a reminder?
No, Polls doesn’t send messages. But anyone who signs up for a shift with a time can add it to their own calendar.
How many volunteers fit on the list?
Up to 500 people and 100 tasks per list.
What does a volunteer list cost?
Nothing. Polls is free and shows no ads – for you and for everyone taking part.
Goes well with
How many helpers per stand, how long a shift – with a worked example.
All about the volunteer list: places, shifts and waitlist.
More polls for your club: general meeting, club dinner, outing.
Your shifts are ready in two minutes
Open the template, add the times, send the link to your members.