Polls in daycare, schools and clubs: What directors, sponsors and parent councils should know

What Polls stores, what it doesn’t and when everything is deleted – plus a ready-made text for your parent letter or club newsletter to copy.

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No accountFor you and for everyone who answers.
No adsNo banners, no third-party trackers, no stored IP addresses.
Hosted in GermanySelf-hosted in Germany. 30 days after it expires, the poll is deleted along with all its answers.

Read the privacy policy

What Polls stores – and what it doesn’t

For directors, sponsors and parent councils, what matters is which data arises. It is listed here – backed by the privacy policy.

Read the privacy policy

Stored are the name people choose freely – a first name is enough – their answers or entries and timestamps
Anyone taking part needs no account, no app and no email address
No IP addresses in the database; the hosting provider processes technically necessary data when delivering pages
No ads and no trackers from other companies; Polls runs its own audience measurement, without cookies
Hosted with Hetzner in Germany, only technically necessary cookies
Sign-in links for the optional account of whoever creates a poll are sent by Google Workspace, which may transfer data to the US – people who only take part are not affected
You can delete the poll yourself at any time – otherwise it expires 30 days after the last date (lists and group polls after 90 days) and disappears on its own 30 days later

What better stays out of the poll

For dates, lists and votes Polls needs only a name. Anything more is seen by more people than necessary, depending on the kind of poll.

Health information and individual children’s allergies: settle this directly with the group leader; on a sign-up list a note like “Please write the ingredients on a card” helps
Last names, addresses and phone numbers: a first name is enough; contact details belong in the organization’s own parent list
Bank details for contributions: the note on the contribution says where the money goes – share the bank details the way you usually do
The child’s name in lists everyone can see: ask for it only with appointment slots, where by default only the organizer sees the names

Ready-made text for the parent letter and the club newsletter

Copy the text and fill in the parts in square brackets. It says how Polls works and what is stored – nothing more.

Parent letter (daycare and school)

Dear parents, For [occasion, e.g. our summer fair] we are using Polls, a poll site with no account and no ads. You open the link in your browser, enter a name – a first name is enough – and answer. You don’t need an app or an email address. Polls stores only the name you enter, your answers or entries and timestamps. IP addresses never end up in the database, there are no ads and no trackers from other companies. It is hosted with Hetzner in Germany. The poll is deleted automatically after it expires; we can also delete it ourselves at any time. Please don’t enter any health information or your child’s allergies. In sign-up and volunteer lists everyone with the link sees the names – so please share it only in [the parents’ group]. Here is the poll: [link to the poll] You can read more in the Polls privacy policy: https://polls.cleody.com/en/privacy If you have questions, please contact [contact person]. Kind regards [Name, organization]

Club newsletter

Dear members, For [occasion, e.g. picking a date for the summer party] we are using Polls, a poll site with no account and no ads. You open the link in your browser, enter a name – a first name is enough – and answer. You don’t need an app or an email address. Polls stores only the name you enter, your answers or entries and timestamps. IP addresses never end up in the database, there are no ads and no trackers from other companies. It is hosted with Hetzner in Germany. The poll is deleted automatically after it expires; we can also delete it ourselves at any time. Please don’t enter any health information. In date polls, sign-up lists and volunteer lists everyone with the link sees the names – so please share it only within the club. Here is the poll: [link to the poll] You can read more in the Polls privacy policy: https://polls.cleody.com/en/privacy Questions go to [contact person]. Your board

Common questions from directors, sponsors and boards

More questions are answered in the Help.

May we use Polls in our organization?

Your organization decides this together with its sponsor or board. This page shows what Polls stores so you can judge it – it is not legal advice.

Polls privacy policy

Who sees the parents’ names?

In sign-up and volunteer lists everyone with the link sees all names – so share it only in the parents’ group. With appointment slots and RSVPs, by default only whoever offers the slots or sent the invitation sees who comes when.

Do parents have to accept cookies?

No. Polls sets only technically necessary cookies and therefore doesn’t ask for consent. A participant cookie remembers on the device which answers are yours so you can change them later. Audience measurement works without cookies.

Can single answers or the whole poll be deleted?

Yes. Whoever manages the poll removes individual participants, entries and votes or deletes the whole poll – all related data is removed irrevocably. When a poll expires, it is deleted for good after another 30 days.

Try it with your next poll

Free and ready in two minutes – just send the link to the parents’ group or the mailing list.

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